Board and Project Secretary
Board and Project Secretary
About the role
The Mission has two Boards, Auckland City Mission Housing Board and Auckland City Mission Board. The Former is a company with directors and the later a trust with trustees. The composition of both boards has seen significant change this year with some board members leaving and 8 new Māori board members joining. This sits alongside other significant changes including the payment of directors and trustees for the first time.
The Board Secretary is one of two new positions, the other being a Board Advisor. Both will work closely with the Board Chairs – currently one person, as well as the Trustees and Directors and of course the CEO/Missioner/Manutaki and executives, particularly the three Directors of the Mission.
The role is to provide governance administration and support for the Boards and the relevant subcommittees. T
This is more than a traditional Board Secretary role as the non-board time will be used in analysing how and what could make Board meetings more effective and then in turn developing these pieces of work.
We value learning and growth. You will be supported on your unique journey through mentoring and on the job development as part of the wider Mission community committed to meaningful, values-led work.
What you will be doing
- Work with the Board Advisor to develop Board agendas for calendared meetings and communicate the needs of the board to the executives based on the previous Board minutes and the meeting with the CEO/Missioner/Manutaki.
- Attend Board and committee meetings, record accurate minutes and distribute in a timely manner.
- Ensure the organisation meets all statutory and regulatory filing requirements (Companies Office, Charities Services).
- Support the Board Advisor to deliver on special strategic projects related to the Board e.g: Board Reports (Business Plan, Prioritisation and Budget processes.
- Provide high-level executive support to the CEO or backfill the CEO’s EA role if required.
What we are looking for
- Previous experience in a similiar role.
- Capacity to demonstrate through actions commitment to Te Tiriti o Waitangi and the Mission’s values of Manaakitanga, Atawhai, Rangapū and Mana Tika, Mana Ōrite.
- Confident in the use of BoardPro (or similar Board application) or willingness to learn Board governance software.
- Ability to manage multiple competing priorities and meet deadlines in a dynamic and complex environment.
- High level of discretion and professionalism in handling confidential information.
We recognize that skills, experience and knowledge can be gained in a number of ways. This may include paid or voluntary work, experience undertaken through your church, marae, iwi or whānau responsibilities, or other community roles.
What we offer
- Opportunities to strengthen cultural connection through weekly Kapa Haka, waiata, and monthly romiromi.
- Access to EAP & external supervision.
- “Mission Leave” provides an opportunity to focus on wellbeing along with annual and sick leave.
- Tangihanga leave.
- Access to sick leave from your 1st day of employment.
- Ongoing training and development.
- Staff discounts at Auckland City Mission Op Shops and Pharmacy.
- Access to low cost, fresh produce through the Mission Grocer.
- Convenient access to public transport and discounted parking options.
- Opportunities for career progression within the Mission.
About the Organisation
Auckland City Mission – Te Tāpui Atawhai works alongside people in Tāmaki Makaurau facing poverty, homelessness, hunger, and isolation.
With over 100 years of service, we deliver integrated support across housing, food, health and recovery, supporting tens of thousands of Aucklanders every year. Our work is grounded in Te Tiriti o Waitangi and guided by our values; Manaakitanga, Rangapū, Atawhai, and Manatika/Mana Ōrite.
We believe in people, collective responsibility, and hope - and invite those who share our values to join us.
