Administrative Assistant
Corporate Services Administrator
About the role
To provide administrative support to the Corporate Services team; ensuring business services and the operational needs of HomeGround are met. This role will contribute to improving processes related to internal administration, the relationships with external groups accessing community spaces and other duties that will arise from time to time.
We value team development and our people's career growth; we will mentor you on your unique journey to do meaningful work in a supportive environment. This role is a great starting point where you can learn on the job and work towards a longer-term career at Auckland Mission.
Duties
- Coordinate the day-to-day operations of Corporate Services.
- Provide efficient and friendly management and booking of meeting rooms for internal and external stakeholders
- Liaise with Front of House reception and basement entry for visitor to HomeGround and Auckland City Mission Offices.
- General administration support: incoming mail logging and distribution. Stationery purchasing and comparative pricing, stationery storage, supplies and log authorisation.
- Coordinate building access and liaison with Facilities Team, External Contractors and Suppliers.
Skills
- 12 months experience of Building Services administration or general administration role.
- Strong ability to collaborate, build rapport, and maintain relationships.
- Confidence using Microsoft Suite.
- Commitment to embodying the principles of Te Tiriti o Waitangi in organisational practice.
- Full New Zealand Drivers Licence.
Skills, experience and knowledge may also be obtained from a number of different experiences. For example, from paid work, voluntary work, work undertaken within your Church, Marae, or from specific iwi/whānau responsibilities.
Benefits
- 5 x ‘Mission leave’ days, additional to annual and sick leave.
- Access to EAP & external supervision
- Access to kapahaka, and weekly waiata.
- Ongoing training and development.
- 15% discount at Auckland City Mission Op Shops.
- Access to low cost, farm fresh produce on a weekly basis.
- Close to public transport.
- Discounted parking at SkyCity.
- Career progression opportunities.
About the organisation
Auckland City Mission - Te Tāpui Atawhai supports Aucklanders in greatest need. Our services have evolved as the city’s social needs have changed, and we respond to these needs with care and compassion while advocating for a reality where there are: enough suitable homes, enough money for nutritious food, and easily accessible health care for all. Since our doors opened more than 100 years ago, this has been our ‘why’. Today, we operate across 9 sites in Tāamaki Makaurau. We offer support for however long and in whatever way is needed – for some people, that’s simply accessing one of our many services, for others, it’s a complex journey with our full support.
Over the past 12 months, the Mission has provided 200 people with permanent homes, conducted over 20,000 consultations at the Calder Health Centre in HomeGround, cared for 462 people in our residential social detox facility in HomeGround, distributed almost 50,000 food parcels to families and individuals, and served over 80,000 warm meals in our community dining room, Haeata.
Last year we were proud to win the Nga Āhuatanga o Te Tiriti Tohu (Award), and the Supreme Award at the 2023 Diversity Awards. These awards recognise our mahi to create a workplace which empowers Māori, and where Māori solutions can be developed and offered to the people who we support. If you are interested in this role, please apply with your resume and a cover letter outlining your interest in the role and the Auckland City Mission.
